Dear Residents:

Event Calendar Policy

Purpose: This policy establishes guidelines for the submission, approval, and management of events listed on the Ridgewater event calendar. The goal is to ensure that all events are relevant, well-organized, and communicated effectively to the community.

Key Policies:
Eligibility for Event Listing:

Events must be relevant to the community or organization and align with its mission and values.
Events may include community gatherings, educational workshops, social events, and other activities that benefit residents or members.

Event Submission Process:

Event organizers must submit a completed event request form at least [X] weeks in advance of the event date.
The submission should include details such as event name, date, time, location, description, target audience, and any special requirements.

Approval Process:

Submitted events will be reviewed by the HOA Board or its Designee Committee for approval based on relevance and availability.
Organizers will be notified of the approval status within [X] days of submission.

Event or Service Promotion:

Approved events will be listed on the official event calendar on the [website/platform].
Organizers are encouraged to promote their events through social media, newsletters, and community boards.

Changes and Cancellations:

Any changes to approved events (e.g., date, time, location) must be communicated to the HOA Board or its Designee Committee as soon as possible.
Cancellations should also be reported promptly, and efforts will be made to notify the community of any changes.

Accessibility:

Events should be accessible to all community members, including those with disabilities. Organizers should consider accommodations and provide information on accessibility options.

Code of Conduct:

All events must adhere to the community’s code of conduct. Disruptive behavior, discrimination, or harassment will not be tolerated.

Liability and Insurance:

Event organizers may be required to provide proof of insurance for certain events, especially those involving physical activities or large gatherings.

Review and Amendments:

This policy will be reviewed annually and may be amended as necessary to adapt to the needs of the community.

Conclusion

The Event Calendar Policy aims to promote organized and inclusive events that enhance community engagement. By adhering to these guidelines, we can ensure that events are effectively managed and accessible to all members.